2009 Exhibitor Information
To All Prospective Exhibitors:
The Midwest Consortium would like to invite you to participate as an exhibitor at our sixth annual Midwest Conference on Problem Gambling and Substance Abuse, which will be held Aug. 12-14, 2009, at the Hilton St. Louis Frontenac (1335 S. Lindbergh Blvd.), St. Louis, MO.
As in the past, our hospitality events (Welcome Reception, meal functions, snack breaks) will be set up to draw conference attendees to the exhibit area and to your booth. Each exhibit fee includes one meal package; vendors with more than one representative at the conference may purchase additional meal packages.
All exhibits include a draped booth, one 6-foot table, and two chairs. Exhibitors who submit their complete exhibit application and payment prior to June 30th will be listed in the conference program. Exhibitors are expected to check in at the conference registration desk upon arrival.
Hilton St. Louis Frontenac, (1335 S. Lindbergh Blvd., St. Louis, Mo.) at a discounted rate of $109, single or double occupancy. The discounted rate is available Tuesday, Aug. 11 through Saturday, Aug. 15, 2009. for reservations, call 1-314-993-1100 or 1-800-325-7800 and please request the group rate for the Midwest Conference on Problem Gambling and Substance Abuse. Reservations hours are Monday- Friday 8:00 am – 6:00 pm and Saturday 9:00 am - 1:00 pm. All reservations should be received by the Hotel no later than Tuesday, July 28, 2009.
This special rate will be held only until the room block is filled, or until July 28, 2009.
Please note that the exhibit fee does not include lodging. You may make lodging arrangements by dialing 1-314-993-1100 or 1-800-325-7800 – please request the group rate for the Midwest Conference on Problem Gambling and Substance Abuse. Reservations hours are Monday- Friday 8:00 am – 6:00 pm and Saturday 9:00 am - 1:00 pm. All reservations should be received by the Hotel no later than Tuesday, July 28, 2009.
The special rate of $109 per night is available from Tuesday, Aug. 11 through Aug. 15 (checking out on Aug. 15). This special rate will be held only until the room block is filled, or until July 28, 2009.
NOTE: Booth spaces are limited in number. All assignments and booth requests shall be made on a first-requested (and paid) – first-served basis.
If you have any questions, please feel free to contact Melissa Stephens (Melissa.Stephens@mgc.dps.mo.gov or 573-526-4080). We look forward to seeing you in St. Louis!
The Exhibitor Packet – includes the Exhibitor Information Sheet, Exhibitor Application, Electricity and Audio Visual Request, etc.
The Exhibitor Application in PDF.
The Exhibitor Application in MS Word.
Below are the 2009 Exhibitor rates:
| |
For-Profit Rate |
Non-Profit Rate |
| Exhibit plus one full registration |
$400 |
$250 |
| Exhibit ONLY |
$300 |
$150 |
| Registration Bag
Materials * |
$100 per
# of items (to be included in each bag) |
$100 per
# of items (to be included in each bag) |
| Optional Music & Magic Dinner |
$25 per person |
$25 per person |
| Additional Meal Package(s) ** |
$100 each |
$100 each |
| |
| * Please send a minimum of 550 of each item to the Exhibit Manager. Materials must be received by July 17, 2009 to be included in the registration bags. |
| |
| ** Includes afternoon snack and Welcom Reception on Wednesday; continental breakfast, lunch and two snack breaks on Thursday; and continental breakfast and one snack break on Friday. |
| Exhibit Hours |
| |
Setup |
Exhibit Hours |
Close/Dismantle |
Wednesday,
Aug. 12, 2009 |
8:30 - 11 a.m. |
11 a.m. - 8:30 p.m. |
- |
Thursday, Aug.
13, 2009 |
- |
7:30 a.m. - 5 p.m. |
- |
Friday,
Aug. 14, 2009 |
- |
7:30 a.m. - 3:30 p.m. |
3:30 - 6 p.m. |
|
